Events Assistant Level 3

Working in an events company or events department in an organisation, helping event planners and project managers to organise and host events.

What is a Events Assistant?

An Event Assistant is an entry level position, typically working within a team of people in an events company or within the events department of a larger organisation.

The role would usually provide support to a number of Event Planners or Project Managers by carrying out a diverse range of tasks necessary to plan, organise and deliver an event: for example, searching for the right location and venue for the event; working with the design team on the look and feel of the event; or organising logistics like transportation and catering. The events organised may be for the company where the Event Assistant is working, or could be for a variety of different clients including large corporations, smaller companies and not- for-profit organisations.

Level 3

Advanced

Programme Duration

12-15 Months

Why do this apprenticeship?

Events cover a broad range of activities as well as sizes, from small numbers of attendees through to thousands. Around 75% of events are conferences, meetings, trade shows and exhibitions. Other events include outdoor events, cultural events, sporting and music events. Companies use events to bring together different groups of people: from employees attending a sales conference; to customers or suppliers attending the launch of a new product; to shareholders gathering at a conference designed to attract new investors. These are just a few examples – the breadth and diversity of the events industry is partly what makes it such an exciting place to work.

As well as holding events in the UK, events agencies and events departments organise events in different countries around the world.

Typical job roles include:

· Event Co-Ordinator,
· Event Manager,
· Event Planner,
· Events Team Member,
· Event Program Manager,
· Assistant Community Manager,
· Community Manager,
· Event Digital Project Manager,
· Events Administrator,
· Commercial Event Operator

End point Assessment

Apprentices learn the skills they need on the job with the guidance of a development coach who is an expert from industry. You’ll finish your apprenticeship with a recognised qualification, valuable industry experience, money, and substantial opportunities for promotion.

1) Portfolio of work: As part of the end point assessment the learner will need to develop a portfolio over the course of the 12 month training period. The Portfolio contains evidence from real work activity by the apprentice that has been built up progressively through the apprenticeship and will illustrate the application of the knowledge, skills and behaviours within the Standard synoptically.

2) Research Project: The purpose of the research project is for the apprentice to demonstrate knowledge gained during the apprenticeship and the application of this knowledge in developing their skills to produce a project report and an artefact which could include a visual or audio short broadcast piece, web content supporting a production or a developed programme idea

3) Set Test: This will be carried out on the Assessment Day, and will test the apprentice’s ability to respond to a commission and to develop a pitch or programme idea in a short timescale of 30 minutes.

4) Professional Discussion: The professional discussion element of the end point assessment will begin after the Set test presentation is completed. The Assessment Panel will consist of an Assessment Organisation representative and a representative from the employer/training provider. They will carry out the professional discussion together which will take 45 minutes.

Training

Apprentices learn the skills they need on the job with the guidance of a development coach who is an expert from industry. You’ll finish your apprenticeship with a recognised qualification, valuable industry experience, money, and substantial opportunities for promotion.

Your training will include:

· Preparing for your apprenticeship
· Preparing for your employer
· The need for events
· The expectations of your customers and clients
· Knowing your stakeholders and vendors
· Event logistics
· Event rules and regulations
· Making technology work for your event
· Analysing event success
· Preparing for your event

How you learn

Apprentices learn the skills they need on the job with the guidance of a development coach who is an expert from industry. You’ll finish your apprenticeship with a recognised qualification, valuable industry experience, money, and substantial opportunities for promotion.

– Centre based/online learning

– Work based training

– One to one

– Online learning

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