Port Vale Football Club Co Ltd, Vale Park, Hamil Road ,Stoke-on-Trent ,ST6 1AW
Hours per week: 36
Salary: £ 11980 peryear
Working week: 9.00am to 16.00pm

Port Vale Foundation is an independent and registered charity. We use the power Port Vale Football Club to create opportunities through the power of the football club to engage, motivate and inspire people from all sections of our community, helping them to fulfill their potential.

The role of  Events Assistant Apprentice sits within the Operations Department at Port Vale Foundation and is responsible for the development, planning, and execution of a variety of both internal and external events. The  Events Assistant Apprentice is responsible for ensuring that all the activities related to an event run smoothly and efficiently, and within budget. This is right from conception to post event de-brief and feedback.

The  Events Assistant Apprentice will support all aspects of event planning and management, including identifying and working with a variety of external organisations/facilities, as well as maintaining strong communication with internal departments.

The role involves the supporting the management team with logistics on-site during the event.

The Events Executive will be responsible for the development and management of the charity’s overall events calendar.

Supporting the planning and delivery of events & projects, including but not limited to: Match day activations, summer events, birthday parties, annual external & internal events and charity requests.

With progression onto organisation and implementation of event logistics

  • Coordination and management of Event timelines
  • Planning and monitoring of the charity’s events calendar
  • Building and maintaining supplier and customer relationships
  • Communicate with stakeholders and vendors.
  • Liaise with customers effectively, efficiently and with excellent service.
  • Successfully liaise with multiple professionals & departments within the organization to ensure all aspects of an event are delivered professionally.
  • Completion of administrative tasks relating to various events/projects
  • Plan, organise and deliver both internal and external events in line with relevant policies and procedures, rules and regulations.
  • Managing of the actual event
  • Prepare the schedule and show running order, as well as exploring potential challenges.
  • Post event: Analysing event success, & seek relevant feedback in order to make necessary adjustments for future projects.

  • Development of an ongoing calendar of events to improve community engagement.
  • Assist in developing an events program.
  • Set up event registration and be responsible for sending invites and confirmation emails.
  • Be an events main point of contact and information provider.

  • Assist when needed in any other duties relevant to the role.

Desirable Skills & Experience

  • Experience in working in events, perhaps at school or with your local sports club
  • Excellent verbal and written communication skills
  • Ability to remain calm under pressure, and resolve problems practically
  • Strong organisational skills
  • Excellent time and task management skills
  • Meticulous and methodical work ethic
  • Ability to develop and maintain strong relationships with key partners and community-based organisations
  • The ability to work under own initiative and demonstrate Port Vale Foundation values every day
  • Flexible to work evenings and weekends around the needs of the Foundation
  • Experience of working with Microsoft Office package and good IT skills

General Values and Duties

  • Demonstrate the values of Port Vale Foundation at all times and adhere to all policies and procedures in the employee handbook
  • Ensure maintenance of a professional appearance to include dress, presentation, hygiene, attitude and conduct
  • To be aware of and comply with all necessary compliance related to health and safety, safeguarding, EDI and general good practice
  • To undertake any appropriate training as required
  • To maintain awareness of risks and feed these into the formal risk management process and also to control the risks inherent in your job and report any risk concerns to Operations Manager
  • To undertake any other duties that may be reasonably allocated to the post holder commensurate with the grading and responsibilities of the post

GCSE in Maths and English at Grade C/4 or above.



Skills required:
Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Creative, Non judgemental,
Training to be provided:

Events Assistant-  Level 3 Standard

Apprentices learn the skills they need on the job with the guidance of a development coach who is an expert from industry. You will finish your apprenticeship with a recognised qualification, valuable industry experience, money, and substantial opportunities for promotion.

Training is a blended learning delivery model: online learning, classroom sessions, work-based training, independent research, workplace projects, one-to-one support and training. Your training will include:

Preparing for your apprenticeship

Preparing for your employer

The need for events

The expectations of your customers and clients

Knowing your stakeholders and vendors

Event logistics

Event rules and regulations

Making technology work for your event

Analysing event success

Preparing for your event

For a full overview of the event assistant standard please click on the following link:

Personal Qualities:
Not Applicable
Things to consider:

The role involves the supporting the management team with logistics on-site during the event.

The Events Executive will be responsible for the development and management of the charity’s overall events calendar.

Future prospects:
Port Vale Football Foundation are looking for an individual to join their team and grow their support for the future.