PA & Events Coordinator Apprentice

Role Background 

We are seeking a highly organised, proactive Apprentice PA & Events Coordinator to support senior leadership and the delivery of Synonymous Sport’s growing events portfolio. 

This is a development role with structured training, clear management and direct exposure to leadership. The role sits within the Support & Growth function of the business and exists to: 

• Protect and free up Founder time
• Improve internal organisation and execution rhythm
• Ensure professional, well-coordinated event delivery
• Support smooth day-to-day operations 
• Founder and event’s support is the priority focus of the role. 

Role Purpose 

The purpose of this role is to: 

• Provide structured support to the Founder (primary priority) 
• Support the Head of Operations (Integrator) with internal coordination 
• Coordinate the administration and logistics of Synonymous Sport events 

You will report directly to the Head of Operations (Integrator), who will manage priorities, workload and development. This ensures clear direction, appropriate scope and strong mentorship, while maintaining close collaboration with the Founder and wider Senior Leadership Team. 

Headline Responsibilities 

Founder Support (Primary Focus) 

• Coordinate the Founder’s diary, including meeting scheduling and travel coordination 
• Assist with structured inbox management, identifying priority communications 
• Maintain and track the Founder’s task ensuring deadlines and follow-ups are monitored 
• Prepare meeting agendas, notes and follow-up actions 
• Attend selected meetings to take accurate minutes and record agreed actions 
• Ensure actions are assigned, recorded and followed up 
• Anticipate scheduling, travel and preparation needs to maximise efficiency 
• Support structured problem-solving tasks by gathering information, preparing summaries and escalating where needed 
• Provide professional administrative support relating to the Founder’s agreed business and external interests, with clearly defined boundaries 
• Management of Synonymous Sport Hospitality and Ticketing 

Events Coordination & Administration (Secondary Focus) 

• Support planning and administration of all Synonymous Sport events 

• Maintain guest lists, ticket allocations and attendance records 

• Assist with supplier coordination and documentation 

• Support the planning and coordination of Private Round Table events 

• Help coordinate quarterly internal team events 

• Assist with post-event follow-ups and reporting 

 

Head of Operations & Internal Coordination 

• Support internal meeting scheduling and action tracking 
• Maintain task trackers and documentation (Asana, Capsule CRM etc.) 
• Assist with reporting coordination (event sales, pipeline updates etc.) 
• Help ensure information is organised, accurate and up to date 
• Support internal meeting rhythm (preparation, note-taking, follow-up) 

Office & Administrative Support 

• Manage office stationery and basic supplies 
• Maintain organised digital filing and documentation systems 
• Support practical business-related tasks and logistics as required (e.g. venue visits, supplier collections, document handling, operational materials) 
• Support ad hoc administrative tasks where capacity allows 

Training, Development & Support 

• You will receive structured onboarding, regular check-ins and ongoing development support from the Head of Operations (Integrator). 
• You will also gain exposure to the Founder and senior leadership team, learning how a sports marketing agency operates at a senior level.