Groups and Public Programme Events Administrator

Company:

INSTITUTE OF CONSERVATIONINSTITUTE OF CONSERVATION

Address:

Studio 32, FBC Clerkenwell, 40 Bowling Green Lane ,London ,EC1R 0NE

Hours per week: 35

Salary: £ 27000 peryear

Working week: Monday - Friday

Closing Date: 07/05/2026 12:00 am

Description:

Icon is looking for a Groups and Public Programme Events Administrator to support the planning, coordination and delivery of events, meetings and public engagement activity. This is an exciting opportunity for someone who is organised, enthusiastic and interested in developing a career in events, administration and stakeholder engagement within the cultural heritage sector.

In this role, you will support Icon’s volunteer-led Special Interest Groups and help coordinate talks, workshops, tours, studio visits and other public programmes. You will assist with managing shared inboxes, responding to enquiries, maintaining accurate records on the CRM system, setting up events using event management software, monitoring bookings, and supporting financial administration such as invoices and expenses.

You will work closely with colleagues, volunteers and external stakeholders to help ensure events and group activities run smoothly and professionally. The role offers hands-on experience in administration, event support, communication, reporting and teamwork, while building confidence in working across a busy and collaborative organisation.

Based in Icon’s Clerkenwell office with hybrid working available, this apprenticeship is ideal for someone who enjoys working with people, managing multiple tasks and contributing to meaningful public and member engagement activity. You will be supported throughout your apprenticeship and gain valuable experience in a respected charity and professional membership organisation dedicated to protecting cultural heritage.

This opportunity has been made possible through funding from The National Lottery Hertigare Fund.

Requirements:

GCSE in Maths and English at Grade C/4 or above.

Skills required:

Initiative, Administrative skills, Team working, Presentation skills, IT skills, Organisation skills, Attention to detail, Communication skills, Analytical skills, Number skills,

Training to be provided:

Events Assistant Level 3 apprenticeship

The apprentice will complete their apprenticeship with Creative Alliance through a blended learning model combining practical workplace experience with structured training and support.

Training will include:

On-the-job learning
Online learning
Workplace training
Independent research
Project work
One-to-one support
Regular reviews with a development coach

With support from a dedicated development coach who is an expert in the industry, the apprentice will build practical skills in:

Event planning and logistics
Communication and Administration
Budgeting and evaluation
Health and safety
GDPR and legislation
Sustainability in events
The full event lifecycle from planning to delivery and review

The apprentice will also receive support in preparing for their end-point assessment, while gaining a recognised qualification, valuable industry experience and strong progression opportunities.

For a full overview of the Event Assistant standard visit https://skillsengland.education.gov.uk/apprenticeships/st0168-v1-1

Things to consider:

The role involves supporting the planning and delivery of events, meetings and public programmes, as well as working with volunteers, members and external stakeholders.

The apprentice will need to manage multiple tasks, maintain accurate records and communicate professionally at all times.

Future prospects:

Icon are looking for an individual to join their team and support the planning and delivery of events, public programmes and group activity for the future.

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