Administration Apprentice

RARE Productions is a Youth Musical Theatre Company based in Caxton, Cambridgeshire. Whilst all of our admin is run through our head office we currently operate youth groups in 42 areas across the UK, producing 68 shows and one west end variety show each year. Our shows offer children and young people between the ages of 8-21 years old a chance to perform in a full scale musical theatre production on a professional stage with full set, lighting and costume. RARE Productions also runs two other companies and all the relevant admin that brings in – RARE Pantomimes and Outside the Box Productions (a touring schools pantomime).

We are looking for an admin apprentice to contribute to the smooth running of our admin department and to learn and develop some skills along the way. Key jobs will be phone answering and liaising with our customers, answering any questions they might have about scheduling, our auditions and our shows. The role will also include assisting with business mailouts, updating customer information, completing phone ring arounds and formatting spreadsheets amongst other administrative jobs as and when required.

• Provide administrative support to the team, including preparing documents, reports, and presentations.
• Manage correspondence by handling emails, phone calls, and written communications professionally and promptly.
• Maintain accurate records, ensuring company information is up to date and well organised.
• Schedule meetings and appointments, including arranging meeting rooms, preparing agendas, and taking minutes when required.
• Assist with data entry and basic financial administration
• Support customer service activities, responding to enquiries and directing queries to the appropriate departments.
• Ensure compliance with company policies and procedures, including data protection and confidentiality standards.